Camp Handbook for Parents/Guardians

A New Leaf’s landline: 615-352-0881

7520 Charlotte Pike Nashville TN 37209

Director: Elle

Hélène Harvey:  615-585-9790 

A New Leaf is licensed by the Department of Human Services and is a member of NAREA, NAEYC, SECA, TFCCA. The DHS summary of licensing requirements is at



1. What to bring for camp (and not to bring):

  • Clothes that can get dirty, wet, and stained.

  • 3 to 4 sets of extra clothes.

  • Outdoor comfortable slip-on athletic rubber soled shoes and water shoes.

  • Big lunch in a cooling lunch box with diverse proteins, vegetables, fruits, and grains.

  • Water bottle filled with water and attached with a carabiner to the lunch box or the backpack.

  • Dry items can remain in a cubbies for the week, wet things, water bottles, and lunch boxes shall travel everyday for cleaning and refreshing. Make sure there are always plenty of dry clothes available in the cubby.

  • Bring your choice of insect repellent and sunscreen lotion and hand them to the greeting teacher.

  • Pack everything in a backpack (except sunscreen and repellent or medicine WHICH MUST BE HANDED TO A TEACHER).

  • For solid nappers, do provide a crib sheet and a blanket for the week.

  • Label each and every object, shoe and clothing item with your child’s name.

  • All other objects must remain at home for safety reasons and to avoid conflict. This includes jewelry, watches, toys, etc. Avoid anything that can cause distraction and jealousy. Call to discuss a special situation if the need arises. Objects from nature are usually welcomed.

  • Please do not send a bathing suit or a towel, we prefer to get wet in clothes to protect the body from the sun and scratches, and it saves a lot of time.


2. Drop-off and pick-up:

  • Drop off is at 8:00.


  • ONCE OUT OF THE CAR, OUR STUDENTS MUST WALK AND HOLD HANDS WITH YOU. Adults may not carry children to and from A New Leaf or while at A New Leaf. If children can walk, they must walk while they are arriving, being at, or leaving A New Leaf.

  • Walk down the wooden staircase holding the railing. There are 2 railings one adult height and the other child height. All people walking are required to hold the railing and walk down. Then come inside the school gate.

  • Find your camp teacher on the deck (for both arrival and dismissal). She or he will greet you and remind you to sign your child in and out on the form.

  • A teacher will greet you and remind you to sign your child in and out on the form.

  • For safety reasons, we will lock the door to the entrance of the school. If we are unable to open the door for you, go through the main entrance and ring the bell to the main office.

  • Pick-up is at 3:00, please do not be late.

  • If you purchased After-care the fee is $100 per week for the whole week payable ahead of time and the pick-up is by 5:00.

  • If you are not able to be here on time, call us to let us know. We reserve the right to charge a late fee of $0.50 per minute late. You may pick-up early, but let us know ahead of time in case we are in a far corner of our campus.


3. Sickness:

  • For the benefit of all children in the program, following DHS regulation, a child who has a contagious illness, diarrhea, or has had fever over 99.6 cannot return to camp for one full day (must be 24 hours symptoms free).

  • If a child develops a sickness or a contagious condition, the child will be placed in isolation, and you or your emergency contact will be called to come pick up your child immediately.

  • If your child needs to take medication while at A new Leaf, provide a copy of the doctor’s prescribed medicine. Also ask the doctor to list over the counter medication that your child may take and bring those with the prescribed medication all labeled with you child’s name. We cannot administer medicine that isn’t brought by you unless it is first aid. We cannot administer any medicine that isn’t approved by a doctor with a note.


4. Student guidance during social-emotional development:

  • We use the pyramid model of social-emotional development to teach appropriate and respectful ways to treat each other. To promote healthy and enjoyable behaviors, actions, and words and to avoid conflicts, we will: 1-discuss rules; 2- acknowledge and support what is effective; 3- promote cooperation, sharing, taking turns, empathy, and talking through problems and finding solutions together. Learning to behave in a group is a process that is learned in the same way that children learn to walk, or read. It takes time, patience, and practice. It takes the support of the caring community.

  • Inappropriate behavior may result in temporary removal of privileges with redirection. This is a time where educators assess the needs of the child and use the strength of their relationship to help the child grow.

  • If the child is not responsive, if behaviors remain unacceptable, or the child does not follow directions, we will discuss the situation and problems with the parents/guardians and create a plan of action.

  • In case of a biting incident, we will give a call to the parents of the aggressor as soon as we have consoled the victim and asked a few questions about what happened.  We handle biting incidents very seriously. The aggressor loses the privilege of being with classmates. Do not be surprised if you get a call out of the blue and that we require that you pick-up your child to go home and receive a consequence and a conversation about how to express needs without hurting others. If your child gets bit, you will be glad to know that we have taken it seriously and reduced the likelihood that such behavior would return. We believe that this is the reason that we do not have repeated biting cases at A New Leaf. Thank you for your collaboration with this social-emotional lesson.

  • If the plan of action isn’t successful, exclusion from the program will be considered.


5. Discrimination:

·       We do not discriminate against anyone based on disabilities, race, religious beliefs, national origin, or gender.

Emergency procedures/Evacuation Plans:

Here are the highlights of our procedures

6a) When fire alarms sound:

1- If you are using an electrical appliance, turn it off.

2- Leave all your belongings where they are.

3- Help children exit calmly, count children.

4- Walk to the closest exit.

5- Once outside, walk towards the gate of the larger fenced-in area.

6-Call all children and adults by name so each answers “present” or “here”.

6- If it is a drill we will go back to the school and resume our activities. This routine will be practiced at least once a month.

7- If it is a real fire emergency, a staff member will call 911 using the cellular phone kept at all times in the pocket of the staff’s vest.

8- We will wait for help and walk to the First United Pentecostal Church and call you for pick-up.


6b) When there is stormy weather:

1-We will come inside.

2- A staff member will check The Weather Channel for a local update on the weather.  

3- If there is a Tornado Watch, we will continue to monitor the Weather Channel and also turn on the radio for local weather reports.

4- We will remain indoors and continue safe activities indoors during the tornado watch.

5- If a Tornado Warning is issued (or if the storm becomes more violent during a Tornado Watch), we will bring the smart phones or radio with us in our sheltered area to know when it is safe to come out.

6- We will take shelter in the First United Pentecostal Church.

7- Once the storm has passed and the Tornado Warning is off, we will come out of our shelter.

8- We will contact you individually if there has been damage and we must leave to a safe untouched location.

9- We will take with us our disaster supplies kit.

10- We will reconvene at one of our relocation site or follow the instructions of local emergency officials to find a safe place to go.

11- We will call our out-of-state check-in contact person: Jen Weeks 352-505-


12- As time permits, we will call parents/guardians. Elle’s cell phone number is 615-585-9790. 


6c) If warned of a bomb threat or terrorism…

1- We will call 911.

2- We will evacuate through one or several safe routes and walk to the church or the neighbor’s  house, or drive to a relocation site in the staff vehicles.


6d) In case of a chemical spill…

1- If the chemical spill requires us to stay indoors, we will stay put and follow directions from the emergency management authorities.

2- We will use e-mail, text, or call to inform you of the situation and keep you safe as well.


6e) If a dangerous person enters the premises requiring law enforcement…

1-   We will take children to a safe exit route outside of the building, or to a safe room inside the building.

2-   We will call 911 and request police escort if needed.

3-   We will notify you of the emergency and plan of action by cell phones.


6f) In the event of an earthquake…

1-We will stay where we are (indoors or outdoors).

2- We will walk away from windows and large roofs.

3-We will take refuge in the open away from buildings and trees, or under tables if indoors.

4-    We will call EMS and get information about damage and aftershock.

5-    We will find a safe place to wait for the arrival of helpful personnel.

6-    We will contact parents by cell phones.


6g) In the event that our school were to flood, or become unsafe structurally, or to breathe..,

1- We will put on appropriate clothes and shoes.

2- We will take with us our disaster supplies kit.

3- We will exit the school and walk or drive to the most appropriate relocation site.


6h) In case we must be at school, separated from the world

1-    We will prepare to hold out for 72 hours with the following:

a.    30 gallons of drinking water

b.    270 energy bars

c.     20 cans of food




Relocation Sites

If we must relocate away from our schoolhouse, our first emergency shelter is the First United Pentecostal Church. If this isn’t safe either we will board cars and drive to Nashville Christian School, the Gordon Jewish Community Center, or The Temple Preschool.


Reunification Plan

We will carry your contact information and call you when we have arrived to our relocation area.  If possible, we will also send an e-mail explaining the situation and where to come pick-up your child. We will remain with the children for as long as needed for you to get to us.


Local specific risks

Wildlife is often seen around our school: wasps, bees, mosquitoes, chiggers, ticks, spiders, foxes, raccoons, marmots, snakes, deer, hawks, owls, and more. We use the following methods to protect ourselves from adverse encounters or negative effects.


We apply insect repellent outside. We sit on tarps/quilts instead of directly on the grass as much as possible. We sweep our areas to remove insect and spider nests. A bee sting can occur while running on the grass.  Wasps can be aggressive in the fall when they are running low on resources, thirsty, and dying. We look for nests and call the exterminator when we see them. We treat stings with ice and much sympathy.  In case of an allergic reaction we would use your provided Epipen, or Benadryl, call 911 and call you. Chiggers are minuscule so we cannot see them. They try to find the warmest parts of our bodies. We are not a good host for them and sadly they die while causing unpleasant itching. Rubbing the itchy site with ice is the best way to soothe the skin. Benadryl at home can also work wonders.


We suggest that your children take a bath and scrub their skin every night especially in the warm months. Soaking can dislodge chiggers and ticks that have not yet embedded, and also give you the opportunity to make a thorough search to find ticks. Ticks like to hide in our hair, around our ears, but also anywhere on our bodies. Look for them every night, remove them and find a good way to flush them away so that they do not return.


We tend to scare other animals away by making so much noise and vibrations. When we see them they are usually fleeing. If your child were to be bit by an animal we will treat the bite, call 911, and call you. 


The trees are often lined with poison ivy. We look for it and remove it manually in areas where we frequently walk. We teach the children how to recognize it and avoid it. Keep in mind that poison ivy allergy is less frequent than peanut allergy.


We have trees of all sizes on the property and we eat and play under their shade. We look for dangerous limbs, and diseased or dead trees and take those down. However tree or limb fall is unpredictable and we cannot eliminate this risk entirely.


Creek access will be supervised closely. Please notify us in writing if you do not want your child to hike to the creek and above into the forest.


Special needs

If your child has special needs, we will write an individualized plan to serve your child as best as possible during an emergency.